The Reports feature gives you a 360° view of your projects, clients and project portfolio. It provides up-to-date information on all aspects of project performance, broken down in both hours and your currency of choice.
For each activity you can budget the number of hours and the hourly budget rate. For cost items you can do the same. When you define them as fixed price, you can specify the amount for which the client will be charged.
Reports will then give you a view of the budget performance in markups and markdowns. Non-chargeable activities like Account Management can also be taken into account here.
When you start scheduling resources, you can check the Reports for your planning performance. The planned hours are compared against the budget. This way you can spot issues before they actually occur.
The planning performance can also be displayed in amounts. We will take into account the commercial hourly rates of the involved resources. This will highlight variances when you schedule more expensive resources.
In the Plus edition, you can track actuals. Employees can submit time sheets, expenses and you can enter purchase invoices to budgeted cost items. In Reports, you can analyse them against the budget.
Items can be charged based on fixed price, costing or marked as non-chargeable (e.g. Account Management). Based on the cost price rate of each employee we will calculate the actual margin of your project.
Let's say your project has a budget of 100 and at a given point you have spent 60. What can we say about how well your project is performing? Nothing. The only thing we know is you still have some budget left.
When you continuously measure progress of all activities with a percentage complete we will calculate the allowed spent hours and the cost variance. This is based on the Earned Value Analysis method.
In the invoicing process, you can make all kinds of changes to your invoices. You can adjust the number of hours, amounts and write items off. Reports present the invoicing performance of your project.
It states the open amount for invoicing specified by activity. For closed items, you can analyse which changes were made with respect to hours, amounts, cost items, expenses and instalments.
Selection and output
You can also select a Client or Portfolio Summary. This allows you to see the aggregated performance of all projects for a specific client or a group of projects (e.g. Business Unit, Industry, Service type).
In all views, you can determine which fields are shown. This way you can customize Reports to your needs. You can set filter options like a data range and export to Excel.