What is resource planning?

Resource planning is the structured process of allocating and managing an organization’s key resources—people, skills, and time—to deliver services efficiently. 

Illustration of person sitting behind a Macbook

For service organisations

In industries like IT, consultancy, accountancy and engineering, where human expertise is the main driver of value, resource planning ensures that the right people are assigned to the right projects at the right time.

Why is resource planning important?

Resource planning is essential for service organizations to achieve their goals:

Maximizing billable hours

Ensure your employees spend more time on customers and less on non-productive tasks.

Meeting customer deadlines

Assign skilled professionals to tasks to deliver projects on time and within the scope.

Balancing workloads

Distribute work evenly across your employees to avoid over- and underutilization.

Increasing profit margins

Optimize resource usage to reduce idle time and avoid costly delays.

Key components of resource planning

There are 3 key components that service organisations need to embed in their resource planning process in order to be effective:

How technology transforms resource planning

Modern resource planning tools are game-changers for service organizations, because now with solutions like Timewax, you can have:

Data visualisation

Visualize large datasets and make easy adjustments with drag & drop.

2-way sync with calendars

Integrate with Outlook to align employee schedules and avoid conflicts.

Real-time analytics

Have up-to-date insight into resource utilization and project performance.

The benefits of effective resource planning

Investing in resource planning results in:

Optimized resource utilization

Ensure your specialists are working on high-value tasks, increasing revenue potential.​

Improved project outcomes

Deliver customer projects on time and within budget by avoiding resource bottlenecks.

Employee satisfaction

Assign the work to employees that fits their skills and ambition. Avoid burn and bore outs.

Are your operations really in control?​

Discover how Timewax takes care of better planning, discover your stage, platform and real results.

Know if you can deliver

See at a glance whether you have the people and time to take on new projects; and whether they’re delivering the margins you expect.

Schedule with ease

Bring complex schedules together in a single, visual overview that’s always accurate. Timewax automatically keeps everyone up-to-date, preventing double bookings, miscommunication, and last-minute incidents.

Steer on performance

Track in real time whether projects are on schedule, whether teams are being utilized effectively, and whether margins are being maintained. With Timewax, you’ll immediately see where you need to intervene and prevent problems before they arise.

Integrations

Our resource planning software integrates seamlessly with your systems. Get rid of tasks that you can automate with our integrations and API.

Insights from the experts

Traditional resource planning no longer works

Download this free white paper on how things should be done differently.

Potential revenue increase