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Week Planner

The week planner is perfect for scheduling employees to projects for longer periods of time on a week level. It works just as fast and easy as punching in some hours into a spreadsheet, but now with all the validations of a professional system.

Weekplanner - Just like Excel

Just like Excel

For long-term projects you would preferably like to reserve hours in the resource planning. Based on the budgeted hours and the duration of the phases, you know what the average hours per employee on a weekly basis are. Of course those hours can vary depending on the phase of the project.

For this situation we designed the Week Planner in Timewax. It allows you to roughly allocate hours in the resource planning of your employees. Just like Excel, you can quickly navigate through cells and punch in a number of hour per employee per week.

Week planner views

Getting a full view

In the Week Planner you can easily create views to select, for example, all employees of a specific department, position or skill. In the summary rows you can  configure whether you want to see their utilization in a percentage, available hours or scheduled hours.

By expanding the employees you see all scheduled hours per project for that employee. At this level you can quickly adjust hours and distribute them across all the projects. You immediately see if everything fits within the available hours and if you don’t accidentally overbook any employees.

Week planner views

They are fast.

"Switching is easy. Just send Timewax your data and you’re done."

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Simon van der Meer | Bosch The Netherlands Manager Customer Service

We found the solution we needed.

"Timewax gives us a perfect overview of our project planning. It’s better then Outlook ever did."

A photo of Randy van Santen

Randy van Santen | Van Santen Advies CEO

Planning Board - Daily planning

Integrated with daily planning

The Week Planner is not a standalone tool. It is integrated with the Planning Board, that is primarily focussed on the day to day planning. The Week Planner displays everything that has been scheduled in the Planning Board or the personal Outlook calendars of the employees.

With this integration you can rely that our Week Planner always gives a 100% accurate view of the availability. Hours scheduled with the Week Planner will on their turn also be visible in the Planning Board. The Week Planner schedules the weekly hours automatically on available time slots of the of the employees.

Week Planner - Notifications

Enable notifications

In the Week Planner you can also enable notifications. This way you can be alerted when you overbook employees, create conflicts or when you allocate employees to activities for which they are no longer qualified.

Accidentally scheduling more hours that the budget for a project? The Week Planner will notify you that you are about to exceed the budget. The Week Planner will also check if the hours that you schedule are aligned with the duration of the activities if you have set those up in the Gantt Chart.

Week Planner - Notifications
An illustration of a calculator that's calculating the capacity utilization

Using capacity utilization rate to gain scheduling insights

Fact-based decision making

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An illustration of tablet showing an employee his or her planning

From accounting for hours to being the boss of your own schedule

Empower your employees

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An illustration of two characters, one in a military uniform and one in regular clothing.

Planning as a dictator or as a democrat

Which method of planning best suits your organization?

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Do you want to see the Week Planner in action?

Because you can, for free, for 30 days. You can try all the other features of our software as well, with no strings attached and no credit card required. Don’t hesitate to reach out for help. Start saving time today.